About bp

At bp, our people are our most valuable asset. The People, Culture & Communications (PC&C) function fosters a diverse, inclusive culture where everybody can thrive. As part of an integrated energy company, PC&C is embarking on a major transformation to be more competitive, responsive, and customer-focused.

We’re investing in key locations such as India, Hungary, Malaysia, and Brazil, offering an exciting but challenging opportunity to shape a fast-moving PC&C function, building teams and structures and driving continuous improvement.

We’re looking for driven, ambitious enthusiasts who thrive in fast-paced environments and are passionate about people. If you're ready to build something transformative, this is the place for you.

Role synopsis

Operations & Advisory (O&A) is an internal global shared services and technology solutions organisation within People & Culture. It is responsible for innovating & delivering HR services and solutions for bp globally, from a number of Business & Technology Centres and local delivery teams. O&A is the first point of contact for HR related matters; the team are policy, process and digital guides, dedicated to delivering the best customer experience. 

As a Payroll Specialist you will be responsible for providing payroll delivery services, supporting internal PC&C, resolving complex queries and providing guidance on payroll issues.

Role purpose

To support the provisioning of payroll, analytical and management services in support of accurate payroll delivery for the UK, including transactional support, vendor coordination, and timely and accurate analysis of payroll related research and queries.

Role accountabilities

• Subject Matter Authority on Payroll processes. Provides support, guidance and training for less experienced team members.
• Prepare and supervise payroll data ensuring processes and data are in place for payroll processing per country requirements and regulations.
• Work in coordination with the outsourced service provider to ensure gross to net data is prepared and submitted in time, review pre-payroll run data and verification, and provide final sign off to vendor prior to final payroll runs to employees.
• Conduct start of year and end of year payroll administration, preparation and processing activities working with payroll service provider.
• Support audits and regulatory requests for payroll data.
• Handle payroll enquiries and issues.

, •     Supervise data quality, running checks during trial payroll period and correcting errors.

• Provide subject matter expertise in all payroll processes and knowledge of end-to-end payroll delivery.
• Identify, raise and apply continuous improvements to processes.
• Action submission of prior year adjustments (EYUs/FPSAs).
• Management of manual data entry for leave of absence e.g. family leave/unpaid leave/sickness, fuel card deductions, equity awards etc.
• Management of the overpayments and reclaim process, liaising with PC&C to ensure consistent application of the overpayment policy.
• Analysing system integration data, identifying and fixing feed errors.

Required qualifications

Bachelor's degree or equivalent in Payroll Administration, Human Resources, or another relevant field.

Other Requirements

Required to work UK business hours and UK working days as per UK calendar. 

Skills (cross referenced to Capability Framework)

• Psychological safety
• Continuous learning
• Legal and regulatory environment and compliance
• Stakeholder management
• Continuous improvement
• Organizational knowledge
• Analytical thinking
• Agile core principles
• Resilience
• Teamwork
• Coaching
• Customer centric thinking

Essential Experience and Job Requirements:

• Required at least 5 years’ UK Payroll experience in both hourly and salaried payrolls, processing for both, current month and a month in arrears. 
• Required to have worked with UK Payroll within the last 12x months.
• At least 5 years’ experience of working with high volume payroll in excess of 12,000 headcount.
• Proficiency in using SAP (ADP Global View) and Workday systems.
• Validated experience in dealing with UK pensions (preferably NEST, Aegon). Pension uploads; reconciliation; error investigation and correction.

Technical

• Consistent record in handling payroll deliveries within the team in a shared service environment in a multi- national organization.
• Demonstrates ability to administer P&C systems and processes efficiently and effectively, for payroll area / process, including the understanding of legal, fiscal and regulatory requirements.
• Risk Management – acts with high level of integrity and respect for data privacy. Takes steps to mitigate against risks in this space and knows when to call out any concerns.
• Developing capability to reconciliations, payroll data management and identifying errors with minimum supervisory assistance.
• Experienced knowledge of Payroll systems and reporting extraction and running of macros.
• Advance Excel abilities to enable macros and payroll checking excel formatted sheets (data analysis; formulas; v-lookup; concatenate function; etc.).
• Ability to work under pressure under tight deadlines; effectively multitask and prioritise work in a demanding business environment to ensure goals and deadlines are met.
• Sound knowledge of UK statutory requirements and regulations (birthing parent; adoption; shared parental pay; sickness; etc).
• Ability to switch between hourly and salaried payrolls in the same month.
• Ability to perform manual Gross to Net calculation.
• Sound knowledge of UK NMW rates; NI categories; employee’s and employer’s NI contribution calculations; student loan processing; court order processing; termination calculations; additional holiday pay calculations.
• Experience in processing expats.
• Experience in SSL uploads and report building in SAP (ADP).
• Sound knowledge of prior year adjustments (EYUs/FPSAs) submission.
• UK Tax knowledge and ability to identify payroll-related legislation and tax regulations.
• Strong financial acumen in handling monthly recons in benefits and general ledgers/cost centres.
• Analysis of monthly integration error logs and application of corrective actions.
• Experience in data validation between different systems.
• Ability to convey technical payroll concepts/issues to all levels.
• High attention to detail, including the ability to sense check actual outputs against expected outputs to spot errors.
• Strong numeracy and interpretative skills.
• Analytic/logic approach to problem solving and ability to apply judgement and common sense.
• Ability to proactively recognize and resolve issues.
• Integrity and approachability to discuss sensitive and confidential issues.

Behavioural

• Strong business acumen.
• Customer focus – puts the customer and business strategy at the heart of decision making. Ability to guide leaders through choices to best suit business requirements.
• Relationship management – ability to build and maintain relationships with customers. Able to build and apply skills through active listening and communicate optimally (written and verbal).
• Solutions focus – seeks to determine solutions and make improvements to processes which will contribute to the business and enhance ways of working.
• Externally orientated – actively working on developing external connections, aware of standard process and actively learns from others.
• Ability to coordinate projects that impacts payroll and provide guidance to collaborators ensuring compliance and accuracy.
• Collaborator management - ability to build and manage relationships with key business stakeholders.
• Knows when to seek support from other subject matter authorities.
• Excellent personal organisational skills – good balance of being proactive and reactive; ability to handle multiple priorities and complete tasks on time.
• Acts with integrity; living and breathing the bp values of Safety, Respect, Perfection, Courage and One Team in every interaction.
• Works well independently and as a member of the team, proactively providing support to colleagues on daily tasks and workload peaks.

Desirable experience

• Workday to SAP (ADP) integration knowledge
• Experience working with WFM (Reflexis time and attendance system) and WFM to Workday integration knowledge
• Experience in payrolling cars
• Experience working with Salesforce platform
• Experience in automating manual processes
• CIPP qualification
• Proficient in using MS Office and Teams
• Experience in dealing with UK workplace benefits

Why bp?

At bp, we support our people to learn and grow in a diverse and ambitious environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly. Diversity Statement: At bp, we provide an excellent environment and benefits such as an open and inclusive culture, a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others!

Diversity sits at the heart of our company and as an equal opportunity employer, we stay true to our mission by ensuring that our place can be anyone's place. We do not discriminate based on race, religion, colour, national origin, gender and gender identity, sexual orientation, age, marital status, veteran status or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application and interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.